Catering/Stalls

There will be no Catering opportunities in the Assembly area as catering is being provided by 3 local Newry Black preceptories. Bookings for sandwich boxes can be made in advance by any preceptory or band. Email newryblackdistrict4@gmail.com in the first instance. 

There are Catering opportunities in the Demonstration field. Anyone wishing to cater should read the following Terms and Conditions and then use this website to submit their business information via the Google form.

Terms & Conditions

1. Newry Royal Black District Chapter (NRBDC) is offering a limited number of catering spaces at events. We welcome a wide variety of food offerings to suit all budgets and tastes to give our customers a varied mix from traditional burger vans, fish and chip vans, pizza, coffee units, donut/sweet stalls, ice-cream and salad/sandwich options. This list is not exhaustive.

2. Allocation of pitches and facilities is at the direction of the NRBDC and no catering unit shall move from their allocated area.

3. The caterer will be requested to operate from 1.00pm - 5.00pm. All units should be set up by 11.00am and removed by 6.00pm.  Units must not leave until it is safe to do ie, the vast majority of attendees and spectators have left and only with the permission of the safety marshals.

4. Details of the catering stall documentation should be in place before you put in a tender, including insurances, proof of food hygiene rating, sample menu and price list, photo of unit, gas safe and PAT Testing certification. If you are successful, proof of these details will be requested.

5. The size of the catering unit is required and should be listed as part of the submission. This should include any additional space required for towing vehicles and refrigeration units.

6. Catering units must be self-contained and the use of a diesel powered, silent generator for the operation of the catering unit will be permitted.

7. NRBDC reserves the right, acting reasonably but at its absolute discretion, to close any catering unit at the event at any time if they consider that there is a need to do so.

8. In the event of the Last Saturday event being postponed or abandoned, in the event of supplies, services or facilities being curtailed due to a strike, lock-out or other circumstances beyond the reasonable control of the NRBDC, the NRBDC shall not be liable for any expenditure, loss or damage or liability sustained or incurred by the Tenderer.

9. The use of a public-address system from any catering unit will be prohibited.

10. The Tenderer must not allow any catering unit to break the surface of the ground. Reinstatement must be made by the Tenderer to the satisfaction of the NRBDC. Failure to do so will result in the reinstatement being carried out by the NRBDC and all reasonable costs must be reimbursed to the NRBDC.

11. The Tenderer shall fully indemnify the NRBDC against all proceedings, costs, claims, demands and liability howsoever arising, whether directly or indirectly, in connection with the Tenderers occupation at this Black Demonstration and in particular (but without limitation to the generality of the foregoing) shall indemnify the NRBDC against any liability for injury to or death of any person and loss of or damage to any property, howsoever caused. Furthermore, the Tenderer shall, in conjunction with their liability, hereunder affect the public liability insurance policy for an indemnity limit of not less than £5m in respect of any one occurrence. The Tenderer must also hold employer’s liability insurance cover and by this tendering process it is assumed that this cover is in place and held by the Tenderer. A copy of suitable insurance cover must be supplied if successful. NRBDC accepts no responsibility for loss or damage to the property of the catering concession or their employees or visitors.

12. The Tenderer must keep suitable firefighting equipment, in relation to the catering unit, available for use at all times.

13. NRBDC and/or Newry Mourne and Down Council reserve the right to inspect all units and equipment with or without the responsible Council Official, for the purpose of ensuring that adequate fire precautions have been taken.

14. The Tenderer shall not be permitted to sub-let or share the whole or any portion of the pitch area allocated and any article or exhibition contrary to this rule will be removed. Any exhibitor infringing this rule will be expelled from the site.

15. NRBDC reserves the right to inspect all stands and equipment without prior notice.

16. The Tenderer will meet all costs incurred for the installation of the catering unit and any supplies or facilities/services needed.

17. The Tenderer is responsible to ensure that their pitch area is kept clean and free from litter. All waste must be removed from site at the end of the event and disposed of by the caterer.

18. The Tenderer must ensure that all vehicles and equipment has been inspected and tested at suitably frequent intervals (or if applicable, as required by law) and is, at all times, in a safe condition and safe for use and have up to date certificates in place as required by law.

19. All units must comply in every respect with food safety and health and safety legislation and may be inspected by Newry Mourne and Down Council at the event.

20. The Tenderer must not allow or cause, directly or indirectly, any danger to the public in connection to the catering unit during the occupation of the site including site set up and site clearing.

21. NRBDC are not bound to accept the lowest, highest or any tender it may receive.

Submission Form

Please complete the Google form <link to be inserted here> and email to newryblackdistrict4@gmail.com   

NB. Supporting Documents

The following documents should be forwarded to newryblackdistrict4@gmail.com once the successful tenders have been appointed.

· Sample Menu

· Sample Price List

· Photo of unit

· £5m (minimum) Public Liability Insurance & Employers Liability Insurance

· Local Authority Food Hygiene Rating (not less than 4 rating)

· Gas Safe Cert (if applicable to your Unit)

· PAT Test Certification

Payments

If successful with this submission, applicants undertake to pay 25% deposit one month prior to the date of the event and pay the remaining 75% one week prior to event date. Failure to pay these amounts by the stated times may result in the NRBDC cancelling the agreement and offering the event to another company with the NRBDC not being liable for any expenditure, loss, damage or liability sustained or incurred by the Tenderer.

Submission Deadline

The Tender Submission and accompanying documents should be received by 12 noon on Friday 5 June 2026.

Any queries please email  newryblackdistrict4@gmail.com

Rubbish bins/boxes will be provided and it is expected that all will use them - Sir Knights, Bands Members and Members of the Public.

A ZERO ALCOHOL policy will be enforced in this Demonstration field.